Overview
This article walks you through completing the Freight module in Greenly, from preparing your data collection file to uploading it and reviewing your results.
Key benefits / use cases
Know exactly what mandatory fields to fill in, whether you have the Advanced or End-to-end module version.
Choose between manual entry (single import) or bulk upload via the Greenly template.
Submit your file and let a Greenly analyst finalize the calculations (Advanced module).
Access detailed results and flag expenses to avoid double counting.
1. Which data should be included in your data collection file?
The aim of this module is to calculate the impact of your company’s freight during the studied year. The temporal scope of the study is the financial year of your GHG Report.
⚠️ To be processed by Greenly, the data provided must be in French 🇫🇷 or English 🇬🇧
You can find your module’s data collection file by clicking on the module > Tab “2. Data collection” > “Bulk import - via template”
🎯 The data collection file contains two type of data: mandatory and optional data
Mandatory data: It is the minimum necessary data to calculate the amount of CO2e related to this regulatory entry’s activities → Without it, no emissions can be computed.
Optional data: any additional data will increase the quality and granularity of the analysis, and provide you various areas of analysis.
Depending on the type of module, the requested data may differ.Advanced module
List of mandatory data:
- Shipment ID
- Sequence number
- Ownership
- Departure country code (ISO 3166)
- One among those:
Departure coordinates
Departure Code (IATA, LOCODE or ZIPCODE)
Departure address
Arrival country code (ISO 3166)
- One among those:Arrival coordinates
Arrival Code (IATA, LOCODE or ZIPCODE)
Arrival address
Distance (Put it if you have it! If not, we will calculate it)
Distance Unit
Weight
Weight Unit
Type of Freight
List of optional data:
Fuel data (Fuel type, Fuel consumption, Fuel consumption unit)
Supplier emissions (will need review to be valid and auditable but can definitely be used)
Refrigerated
Client / Consignee
Shipper name
Date
Transport mode
End-to-end module
No IATA or LOCODE are supported in the E2E. You need to do an advanced module
List of mandatory data:
Date
Distance
Departure country (ISO 3166 2 letters code)
Departure address
Arrival address
Arrival country (ISO 3166 2 letters code)
Type of freight
Weight
Vehicle ownership (whether leased or owned)
Stakeholder (who pays the supplier?)
List of optional data:
All the other columns and fields
2. How to upload your data to the Greenly platform?
To upload your data, click on the corresponding task on the Progress page or go to Data > Data Collection > Freight.
1/ You have two options to upload your data:
Manually (not available in the advanced module), on the platform by clicking on "Single import"
Using the template by clicking on "Bulk import". The template is downloaded in the same language as the platform. When using it, we ask you to fill the English one with English data and the French one with French data. You can always download the other language on the READ ME page of the template.
Whichever you use, please make sure to fill out the mandatory fields. You must fill at least one full group of blue columns on the template.
Import your data in the section “Upload file”. You can also provide additional files to prove or support the data you’re submitting—for traceability and auditability, in the section “File Information (optional)” 2/ Once your data uploaded, review it and then complete the module. If you are completing the advanced module, click on**“Submit for analysis”**. An analyst will review it and complete the module.
If you do not have the necessary information to complete this module, you can click on "Skip” at the top right of the page.
3. Frequent errors in data format
Advanced module- Column:Weight
Weight are aggregated (multiple journey merged in one line)
We need unique entries for each journey
Column: Distance
Distances are aggregated (multiple journey merged in one line)
We need unique entries for each journey
Column: Shipment ID
Are not unique
Column 4:Sequence number
Are missing
Column 5: Weight Unit
Unit are missing
Unit are imprecise: tons (short tons or metric tons?)
End-to-end module- Column: Weight
Weight are aggregated (multiple journey merged in one line)
We need unique entries for each journey
Column: Distance
Distances are aggregated (multiple journey merged in one line)
We need unique entries for each journey
4. Review your data and read your results
Once you have uploaded your data, you can flag the expenses related to the module to avoid double counting and access your results. To do so, please read the related article.
If you have any questions, feel free to reach out to [email protected]