Overview
The analysis of these data will allow us to evaluate the carbon footprint of each trip *(flights, train, car rides or hotel nights) *and to identify the main action levers on this emission item.
Key benefits / use cases
Get a precise breakdown of your travel-related emissions by transport mode (flights, trains, cars) and accommodation.
Identify your highest-impact travel categories to prioritize reduction actions.
Leverage travel agency exports for maximum accuracy and granularity with minimal manual effort.
1. What is the Business travel for?
The Business Travel module helps companies measure the greenhouse gas emissions generated by employee work-related travel. It covers activities such as flights, train journeys, car travel for business purposes, and hotel stays, while excluding daily employee commuting. The module allows users to collect travel data over the assessment period and calculate emissions using different types of inputs, such as distance travelled, fuel consumption, number of hotel nights, or travel-related expenses.
2. Which data should be included in your data collection file?
⚠️ To be processed by Greenly, the data provided must be in French 🇫🇷 or English 🇬🇧
🎯 The data collection file contains two type of data: mandatory and optional data
Mandatory data:-Flights, trains and cars You only need to complete at least one full group of columns highlighted in blue.
Each blue group represents a different way of providing the required data. For example, depending on the type of calculation, a group may include information such as:
Itinerary
Distance
Cost
Fuel or electricity consumption for cars
While it is not mandatory to complete all columns, we recommend providing as much information as possible. The more data you provide, the more detailed and granular your results will be.Hotels
No mandatory data, but at least a few columns need to be filled to get some precision
Optional data:
Flights & Trains
Round-trip or not
Direct of not
Travel class / Type of train
Trip reason
Number of passengers…
Cars
Type of car
Round-trip or not
Vehicle source…
Hotels
Country and city of the accommodation
Number of nights
Cost of the stay
Number of people…
3. How to upload your data to the Greenly platform?
To upload your data, click on the corresponding task on the Progress page or go to Data > Data Collection > Business Travel.
1/ You have two options to upload your data:
Manually, on the platform by clicking on "Single import"
Using the template by clicking on "Bulk import". The template is downloaded in the same language as the platform. When using it, we ask you to fill the English one with English data and the French one with French data. You can always download the other language on the READ ME page of the template.
⚠️ Employee commutes by cars
To ensure correct data entry, follow this rule:Commutes using company-owned cars should be recorded in the Business Travel.
Commutes home to office using personal cars should be recorded in the Employee Survey.
There are also additional data that would help us provide even more accurate results and we highly recommend including them.
Travel agencies data
Most travel agencies can provide you with an annual export of your trips. If you use this type of service, contact your travel agency to obtain this information.
Those exports are very useful, as they provide most of the time very detailed information that we can treat to guarantee maximum accuracy and granularity on your data analysis.
You will find here an example of travel agency exports: Egencia (FR)
Import your data in the section “Upload file”. You can also provide additional files to prove or support the data you’re submitting—for traceability and auditability, in the section “File Information (optional)”
Once your data uploaded, review it and then complete the module.
If you do not have the necessary information to complete this module, you can click on "Skip” at the top right of the page.
4. Frequent errors in data format
Dates not being in the right format
Cities names not recognize or not existing
4. Review your data and read your results
Once you have uploaded your data, you can flag the expenses related to the module to avoid double counting and access your results. To do so, please read the related article.
If you have any questions, feel free to reach out to [email protected]
FAQs
What are the frequent errors when uploading the data?
Dates not being in the right format
If a city or address is not recognized, or doesn’t appear to exist, please check that the location is available on Google Maps.
Our system uses Google Maps to identify and process locations, so the city or address you enter must be recognized by Google Maps. If needed, try checking the spelling or searching for the location directly on Google Maps before entering it again.
Question 2
Answer 2