Which data should be included in your data collection file?
General information
The aim of this module is to calculate the impact of your company’s Product purchases during the studied year. The temporal scope of the study is the financial year of your GHG Report.
⚠️ To be processed by Greenly, the data provided must be in French 🇫🇷 or English 🇬🇧
You can find your module’s data collection file by clicking on the module > Tab “2. Data collection” > “Bulk import - via template”
🎯 The data collection file contains two type of data: mandatory and optional data
Mandatory data: It is the minimum necessary data to calculate the amount of CO2e related to this regulatory entry’s activities → Without it, no emissions can be computed.
Optional data: any additional data will increase the quality and granularity of the analysis, and provide you various areas of analysis.
Advanced module
List of mandatory data:
A name that makes sense in AT LEAST ONE of these columns (the more the better):
Internal ID
Main material
Product Family
Raw Material OR Manufactured Product
Unitary Weight
Quantity (=1 if your unitary weight is the total weight)
Unit
Supplier
List of optional data:% of recyled (if any)
Comment
Entity
Unit Price
Currency
Entity country
Business Unit
Supplier
End-to-end module
List of mandatory data:
Internal ID
Main material
Quantity
Unitary weight
Unit
Supplier
List of optional data:Manufactured product
Recycled content (%)
Product family
Country of Manufacture
Purchase date
Price
Currency
Description
Entity, Entity country, Business Unit
How to upload your data to the Greenly platform?
To upload your data, click on the corresponding task on the Progress page or go to Data>Data collection then select “Products, Raw Materials & Packaging Inventory” module. 1/You have two options to upload your data:- Manually, on the platform by clicking on "Add data manually"
Or by using the Greenly template. To upload your data, use the template by clicking on "Bulk import". The template is downloaded in the same language as the platform. When using it, we ask you to fill the English one with English data and the French one with French data. You can always download the other language on the READ ME page of the template:
Whichever you use, please make sure to fill out the mandatory fields: they come with a redon the platform and*appear in green in the template.
Import your data in the section “Upload file”. You can also provide additional files to prove or support the data you’re submitting—for traceability and auditability, in the section “File Information (optional)”
2/ Categorization
After uploading your data, in the "Data collection" tab, an automated system will categorize your product purchase inventory. It simplifies the process of assigning emission factors, ensuring accuracy and validity, so you can categorize your products more precisely and select the most appropriate emission factor for each item.
Our algorithm suggests emission factors for most products. You can either validate these suggestions or choose a more suitable category directly from the "Emission factor" dropdown menu in the table.At least 95% of your products' total weight must be validated to proceed to the next step.
To edit multiple items at once, select them and a bottom panel will appear, allowing you to perform bulk actions directly.
For items that do not have a suggested emission factor, please select one that most closely corresponds to your product. If an exact match is not available, we recommend choosing the emission factor that best approximates your product. If you are uncertain which emission factor to select, or if none appear suitable, you may request support.
To do so, open the emission factor drop-down list, then select “Ask an expert”. This will enable our team to review the item and assist with accurate categorization.
Once your data uploaded, review it and then complete the module. If you are completing the advanced module, click on “Submit for analysis”. An analyst will review it and complete the module.
If you do not have the necessary information, you can click on "Skip the module"at the bottom left of the page.
Frequent errors in data format
General information
Lightweight module
[TO BE POPULATED IF RELEVANT]
[Provide the name of the columns that are often wrongly populated as well as any specific information that could help avoid the mistake next time]
Column 1: [TO BE COMPLETED]
Column 2: [TO BE COMPLETED]Advanced module
Column 1: Unitary Weight AND Quantity
Always write with one point for the decimal: 65700.50 → Correct
Numbers such as 65700.50 (Sixty Five Thousand Seven Hundred point Fifty) written in the following manner can lead to mistake during the processing:
65, 700, 50
65.700, 50
65.700.50
Column 2: Unit
If you include non-mass units, we'll need to make assumptions about the items, resulting in less precise calculations. However, if these are the only units you have available, they're better than nothing. Mass units (kg, mt, short ton, LBS) need to be prioritized
End-to-end module
Review your data and read your results
Once you have uploaded your data, you can flag the expenses related to the module to avoid double counting and access your results. To do so, please read the related article.
If you have any questions, feel free to reach out to [email protected]